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4-3-24 Special Meeting Minutes

TOWN OF ALTON

ALTON, ILLINOIS

SPECIAL MEETING OF THE TOWN OF ALTON

AND PUBLIC HEARING ON THE TENTATIVE BUDGET AND

APPROPRIATION ORDINANCE

WEDNESDAY, APRIL 3, 2024


A Special Meeting of the Township Trustees and Public Hearing on the Tentative Budget and Appropriation Ordinance was held on the above date in the City Council Chambers, City Hall Building, Alton, Illinois at the hour of 6:01 p.m.


Supervisor Bohart called the meeting to order and on Call of the Roll, the following

members were present or absent:

PRESENT: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

ABSENT: Elliott – 1


Also in attendance was Sheryl Beilsmith, Alton Township Assessor, Rachael Drake,

secretary of Alton Township Supervisors Office and Matt Kelly, Alton Township Attorney.


The Town Clerk read the Notice for the Special Meeting:


NOTICE OF SPECIAL MEETING to TRUSTEES

Alton Township – Alton, Illinois


TRUSTEES of ALTON TOWNSHIP:

In accordance with Chapter 60, Paragraph 1/70-30 to Paragraph 1/80-10, Paragraph

1/235-5, Paragraph 1/235-10, Paragraph 1/235-20 and Chapter 50, Paragraph 330/3 of the Illinois Compiled Statutes Revised 1998, you are hereby called to a “Special Meeting” held this day, Wednesday, April 3, 2023 for the following purposes:

  1. To appoint the Town Attorney. As needed Basis

  2. To examine and audit the accounts of the Supervisor for the Fiscal Year ending March 31, 2024.

  3. To hold a Public Hearing on the Tentative Budget and Appropriation Ordinance for fiscal year 2024-2025 for the Township of Alton.

  4. To adopt a Permanent Budget and Appropriation Ordinance for Fiscal Year 2024 – 2025 for the Township of Alton. Dated this 3rd day of April, 2024, A.D.


s/Mary R. Bohart

MARY R. BOHART, SUPERVISOR


Supervisor Bohart recommends the appointment of the Town Attorney, Matthew W.

Kelly on an as needed basis for legal advice and services for the fiscal year from April 1, 2024 through March 31, 2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that Matthew W. Kelly as Town Attorney be approved. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1


Supervisor Bohart presented the following two (2) reports:

A) Yearly Financial Affairs Report

B) Certificate of Audit


Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said reports be Placed on

File. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1


The Town Clerk read the Notice of Public Hearing and Certificate of Posting and /or

Certificate of Publication.


NOTICE OF PUBLIC HEARING


Notice is hereby given that a “Tentative Budget and Appropriation Ordinance” for the

Town of Alton, in the County of Madison, and State of Illinois, for the Fiscal Year beginning April 1, 2024 and ending March 31, 2025, will be on file and conveniently available for Public Inspection at the Town Clerk’s Office, City Hall Building, 101 E. Third Street, Alton, Illinois, from and after 8:00 a.m. on Friday, March 15th, 2024.


All Citizens of the Town of Alton are encouraged to attend and shall have a reasonable

opportunity to provide written and oral comments and to ask questions concerning the entire budget.


Public Hearing will be held at 6:01 p.m., on Wednesday, the 3rd day of April, 2024, in the

Alton City Council Chambers, City Hall Building, 101 E. Third Street, in Alton, Illinois, in this Township, and final action on this Ordinance will be taken by the Trustees of the Town of Alton, Madison County in Illinois, at their Special Meeting immediately following the Public Hearing. Dated this 13th day of March, 2024, A.D.


s/Mary R. Bohart

MARY R. BOHART

Supervisor And Ex-Officio Treasurer

Town of Alton – Madison County


s/Cheryl L. Ingle

CHERYL L. INGLE,

City Clerk and Ex-Officio Town Clerk

Town of Alton – Madison County


CERTIFICATE


State of Illinois)

Township of Alton)

County of Madison)


I, Cheryl L. Ingle, City Clerk and Ex-Officio Town Clerk of Alton, County of Madison,

State of Illinois, do hereby certify that I did on the 27th day of March, 2024, post three (3)

Notices of the Public Meeting, on the “Tentative Budget and Appropriation Ordinance for 2024-2025 Budget Year” of which this Notice is a true, exact and complete duplicate, in three (3) public places in this Township of Alton, Madison County, to wit:


  1. Alton City Clerk’s Office 101 East Third Street Alton, Illinois

  2. Supervisor’s Office 100A East Broadway Alton, Illinois

  3. Hayner Public Library 326 Belle Street Alton, Illinois


SUSBSCRIBED and SWORN to before me this 27th day of March, 2024, A.D.


s/Cheryl L. Ingle

Cheryl L. Ingle

City Clerk and Ex-Officio Town Clerk


CERTIFICATE OF PUBLICATION


STATE OF ILLINOIS


Madison County} ss


This is to Certify that a notice, a true copy of which is hereto attached, was published in

The Telegraph, a secular newspaper of general circulation in the County of Madison and the State of Illinois, by The Telegraph, a corporation existing under the laws of said state and that said notice was published on the 20th day of March, 2024.


And this is to Further Certify that said newspaper has been regularly published for 50

weeks prior to the publication of said notice therein, and that the person who signs the

name of said company to this certificate is as appears by the records of said company, its duly authorized agent for such purpose,


Dated this, 20th day of March, 2024.


Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said Notice of Public

Hearing and Certificate of Posting and/or Certificate of Publication be Placed on File. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1


The Township Supervisor declared the Public Hearing open at 6:16 p.m.

The Township Supervisor asked if there were any questions from the Trustees or the

Public.


There were no questions from the Public.


The Township Supervisor declared the Public Hearing Closed at 6:17 p.m.


Supervisor Bohart presented the Amended Tentative Town Budget and Appropriation

Ordinance for 2024-2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that the Amended Tentative Budget and Appropriation Ordinance be approved. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1


Supervisor Bohart presented the Permanent Town Budget and Appropriation Ordinance for 2024-2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said permanent Town Budget and Appropriation Ordinance be approved. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1


There being no further business to come before the Board of Trustees at this time, Mr.

Strebel made a motion, seconded by Mrs. Brown, that the meeting adjourn. The motion passed by the following vote:

AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6

NAYS: None – 0

ABSENT: Elliott – 1



s/Cheryl L. Ingle

Cheryl L. Ingle

City Clerk & Ex-Officio Town Clerk

Town Clerk

Town of Alton

Alton, Illinois

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